BOOKING YOUR EVENT
Who do I contact to inquire about booking a private event at UMFA?
Please contact our event coordinator at firstname.lastname@example.org or call 801.581.5643. Please allow at least one full business day for a reply.
Can I place a hold on a specific date for my event?
Absolutely! We can place up to two holds on our events calendar for you—no deposit required. These holds are valid for 14 calendar days and are based on availability.
In the event that your date is requested by another individual before you confirm your reservation, you will be notified immediately—you have the first right of refusal. However, if we are unable to contact you within 24 hours, we reserve the right to release the space to any party with deposit in hand.
Can I schedule a time to come see your rental spaces in person?
Yes. With at least 24 hours notice, our event coordinator would be happy to show you the event spaces of your choice and discuss your individual needs. Appointments can be made Monday through Friday from 10am-5pm. Special arrangements may be made based on availability. To schedule an appointment, please call Erika Wood, event coordinator, 801.581.5643.
Is a deposit required to book my event? If so, is it refundable?
Once you are ready to book your chosen date, our event coordinator will draft a contract for your review. A signed copy is due immediately to book the date. Ten days after the booking date, a deposit equal to half the rental fee will be due, $600 of which is non-refundable. If the entire rental price is less than the non-refundable $600, the entire rental fee will be due upon signing and is non-refundable.
Will the museum's galleries remain open during my event for my guests to view?
While gallery access is not included with your rental, for an additional $200 security fee we can grant your guests unlimited access to stroll the galleries throughout the duration of your event. Please note: food and drink are not permitted in our gallery spaces.
What time can my event begin and is there a specific time it must end?
An evening event may begin no earlier than 5 pm with guest departure before or at 10 pm. A late security fee of $500 per hour will be assessed if event teardown extends past 11 pm. For morning and daytime events, please contact our Event Coordinator to discuss the details of your event. Morning and afternoon event times are subject to approval.
How much time do I have to set up for my event?
A two-hour setup window prior to event commencement is included in your rental fee. Setup for evening events will begin no earlier than 3 pm. Setup for daytime events will begin no earlier than 7:30 am. Your access for setup in the rental space depends on the start time you indicate in the rental contract. A one-hour teardown time post-event is included in your rental fee.
Does the museum provide any tables or chairs for events?
We offer a variety of event furnishings, included in your rental fee:
- 230 Chairs
- 24 Seated Round Tables (60" diameter)
- 8-8'x30" Banquet Tables
- 6-6'x30" Banquet Tables
- 12 Standard High Boy Tables (36" diameter)
- 8 Swirl-Top High Boy Tables, linens not required (36" diameter)
Do you offer any special discounts?
Yes. We are proud to offer discounts to non-profits, UMFA Circle members, qualified University of Utah faculty and staff, and all departments of the University of Utah. We also offer multiple bookings discounts for clients who book two or more events at once, and combination rates for clients who book two or more events spaces on the same date. Please contact our event coordinator for pricing, information, and restrictions.
USE OF UMFA VENUES
What is included with my rental fee?
The use of any items or service we have available on-site and/or pre-existing in your chosen rental space is complimentary. This includes tables and chairs for up to 240 guests, any pre-existing A/V elements, event staff support, basic security, and custodial service. During the spring, summer, and fall months our outdoor spaces are included with their corresponding indoor spaces at no additional charge.
What are some common things not included with my rental fee?
We are happy to provide the following items at an additional cost:
- On-campus parking arrangements
- Additional or advanced A/V elements and support
- Additional party rentals such as linens, tables, or tents
- UMFA gallery access
- Additional security
We are not able to provide the following items:
- Food and beverage service
- Bartending service
- Dinnerware and décor
- Floral arrangements
- Live music and photography
Does the museum have Wi-Fi available for use?
Yes. The entire museum has Wi-Fi capability, available through the University of Utah. There is no charge, and no prior arrangements are required.
Can alcohol be served at my event?
Yes. As you complete the rental contract, you will find an addendum at the end regarding alcohol service. This addendum must be signed and its terms agreed to in order for alcohol to be served at your event. Beyond this, all alcohol must be served by a licensed bartender who meets the University of Utah's requirements for alcohol service. All of our caterers have the ability to provide this service. No alcohol service will be permitted without at least two weeks notice, prior to an event. Please contact our event coordinator for more information.
May I choose my own vendors?
You may choose from our list of approved caterers for food and beverage service. For all other items, including wedding cakes, party rentals, live music, etc., you may select any professional provider. For a list of UMFA preferred professionals contact our event coordinator at email@example.com.
Can I serve home-prepared food at my event?
As per University of Utah regulations, all food and beverages served on University property must be prepared in a professional, licensed kitchen. We cannot allow any home-prepared food, beverages, or desserts on-site. If you have a special recipe you would like served at your event, many of our caterers are willing and happy to prepare client/family recipes.
Are there any restrictions on decorations or décor at the museum?
Yes. We cannot allow open flame (including live candles), potted plants, balloons, birds, butterflies, loose sand, feathers, or glitter. Any similarly pervasive materials are prohibited. Furthermore, no décor or any other item may be affixed to museum walls, windows, floors, etc. If you have any questions about bringing a specific item to the museum, please contact the event coordinator to discuss your situation.
Can school dances be scheduled at the museum?
School dances are not permitted at the UMFA.
Is live music allowed during my event?
Absolutely. We have a number of musicians we can recommend; their contact information can be found on our Preferred Professionals list. However, you are by no means limited to the professionals on that list. The Great Hall's acoustics are well-suited for small jazz combos, though we have accommodated music ranging from acapella groups to DJs. A Steinway grand piano is also on site and available for use, should the need arise.
Will I have to make special parking arrangements for my guests?
Depending on what day of the week you hold your event and how many guests you are expecting, you may have to make special arrangements, which we will add to your final invoice. We recommend holding your event on a weekend, if at all possible. As parking regulations are not enforced on Saturdays and Sundays, no prior arrangements will be required. If your event falls on a weekday, there are several courses of action that can be taken if special arrangements are required, which may include ordering lot moratoriums, space reservations, and validation booklets. Please contact our event coordinator with any specific questions about parking capacity, or if you would like to request a quote on parking.
Special Notice: Starting June 2014, parking in the business loop will be under construction. This may affect parking for up to 18 months. Be sure to discuss your needs with our event coordinator prior to booking.
Is the museum ADA accessible?
Yes. The Utah Museum of Fine Arts is ADA accessible in all regards. If you are curious about specific accessibility contact our event coordinator, firstname.lastname@example.org.
WEDDINGS AT THE UMFA
Is is possible to have both my wedding and reception in the Great Hall?
Yes, this is a common wedding scenario. Your rental fee includes the service of our special events staff. Starting as early as two hours prior to your ceremony, our events staff will begin the setup for your wedding ceremony. After the ceremony, they will be on hand to transform the space for your reception. Depending on the intricacy of the floor plan and catering needs, this may take up to two hours. To ensure a faster turnover, we recommend renting out the galleries for an additional $200 security fee. This clears the Great Hall during the transition and creates another memorable experience for your guests. You may rent the Café space in addition to the Great Hall for a post-ceremony cocktail hour. Please contact our event coordinator at email@example.com for combination rate quotes.
Is there a dedicated space where the bridal party can change?
Yes. The Green Room is available to the bridal party and is equipped with a sink, mirror, and chairs. With prior notice, the Brady-Hansen Boardroom is available as a dressing room for the groom and groomsmen if it is not scheduled for use during your event (windows can be screened for privacy).
Are the galleries available for use for wedding ceremonies?
No. To protect the art, we must ask that all events take place in one of our designated rental spaces.